Registration
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All registrations must be completed through EDAS.
If you do not yet have an EDAS account, please create one in advance.
Authors and presenters are required to register and pay using the same EDAS account used for paper submission, so that the registration is correctly associated with the accepted paper.
Registration options will only be displayed according to the category selected in your EDAS profile.
Please log in to EDAS and go to the top menu bar: “My...” > “My profile” to ensure your profile information is accurate.
For full-time students:
Click “edit” > “change email address, affiliation and contact information”, then select “student” under the Status field and enter your Affiliation.
For IEEE members:
Please enter your valid membership number in the Membership section. Your membership will be verified based on the membership number and the name registered in your EDAS account.
Go Registration Site
Check Visa Information for visa application procedure.
Early Registration Deadline; July 20th, 2025 (JST)
Regular Registration Deadline; September 15th, 2025 (JST)
Visa Information
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R10-HTC 2025 will issue the necessary documents for a Short-Term Stay Visa application
only to participants who meet all of the following conditions:
(1) Are listed as authors of accepted papers, session chairs, or invited speakers for the special sessions and workshops at HTC 2025 (including immediate family members such as spouse or children).
(2) Have completed their registration and payment for HTC 2025 by July 20, 2025.
(3) Plan to attend the HTC 2025 conference in person, scheduled from September 29 to October 1, 2025.
These documents will be issued by the HTC 2025 organizers solely for conference participation.
Please note:
(1) HTC 2025 organizers do not provide any financial support for travel, accommodation, visa application fees, or any other expenses related to your participation.
(2) A handling fee is required for the issuance of visa application documents. For details, please visit https://vb.wufoo.com/forms/ieee-htc-2025-visa-preparation-support/.
Before You Apply for a VISA
If you are traveling from outside Japan and need a short-term visa, please first review the official guidelines at the following websites:
Visa Information: Ministry of Foreign Affairs of Japan
https://www.mofa.go.jp/j_info/visit/visa/index.html
The JAPAN eVISA system (electronic visa)
https://www.mofa.go.jp/j_info/visit/visa/visaonline.html
Exemption of Visa (Short-Term Stay)
https://www.mofa.go.jp/j_info/visit/visa/short/novisa.html
IEEE HTC 2025 Registration Support Office (E-mail: r10-htc2025@visionbridge.jp).
Registration Fee
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To be published in the IEEE HTC 2025 Conference Proceedings, one of the authors of an accepted paper must be registered at the conference
and the paper must be presented by an author of that paper at the conference.
For authors with multiple accepted papers, a Professional registration is valid for up to 2 conference papers. Students and Life Members registrations are only eligible for one conference paper. Accepted and presented papers will be submitted to IEEE Xplore®.
Each paper must be presented via a live (in-person) presentation during the conference date. A paper not presented will be removed from the final conference proceedings before uploading to IEEE Xplore®. No refund will be made to the authors of these papers.
Before starting the registration process, please be sure to review the registration fees.
All listed fees are in Japanese YEN.
Early Registration Deadline; July, 20th, 2025 (JST)
Regular Registration Deadline; September, 15th, 2025 (JST)
Important notice: Registration Fee does not include hotel accommodation. Participants are responsible for making their own hotel reservations. For details, please see Venue.
| IEEE Member Early | Non-IEEE Member Early | IEEE Member Regular | Non-IEEE Member Regular |
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|---|---|---|---|---|
| Professional (*1) | JPY 70,000 | JPY 80,000 | JPY 80,000 | JPY 90,000 |
| Student (*1) | JPY 35,000 | JPY 40,000 | JPY 40,000 | JPY 45,000 |
| Life (*1) | JPY 35,000 | --- | JPY 40,000 | --- |
| Accompany person (*2) | JPY 20,000 | |||
*2: Access to Social events only.