IEEE Sapporo Section

IEEE Sapporo Section Bylaws

Nothing in these Bylaws is to be construed as to be contrary to the IEEE Bylaws, Constitution and Policy and Procedure.

Article I - Name and Territory

  1. This organization shall be known as the Sapporo Section of The Institute of Electrical and Electronics Engineers, Inc., hereinafter called the IEEE Sapporo Section.
  2. The territoriy of the IEEE Sapporo Section, as approved by the Regional Activities Board, shall be Hokkaido (Postal codes 001 through 009, and 040 through 099), Japan.

Article II - Officers and Auditors

  1. The elected officers of the Section shall be the Chair, Vice Chair, Secretary and Treasurer, hereinafter called the Section Officers. The offices of the Secretary and Treasurer may be combined. Two Auditors shall be elected by the Sapporo Section membership.
  2. The terms of office of the elected officers and auditors shall be for two (2) years.
  3. The terms of office will begin on January 1, but in any case the outgoing Officers and Auditors will continue until their successors are duly elected and take office.
  4. The consecutive period fo service in any one office shall not exceed three years except when the extension and written reasons therefore have been approved by Regional Director and the Regional Activities Board.
  5. The duties of the Section Officers shall be as described in the IEEE Bylaws and in the IEEE Section Operations Guide.

Article III - Standing Committee

  1. The Standing Committees of the Section will be as follows:
    • Fellow Nominating Committee
    • Membership Development Committee
    • Nominating Committee
    • Technical Program Committee
    • Publications Committee
    • Student Activities Committee
  2. The Chair of the Standing Committees will be appointed by the Section Chair with the approval of the Section Executive Committee, and their terms will expire on the Section Chair's end-of-term date.
  3. Each Standing Committee Chair will appoint his/her committee members with approval from the Section Executive Committee, and their terms will expire on the Section Chair's end-of-term date.
  4. Duties of the Standing Committees will be as genrally describe din the IEEE Section Operations Guide.

Article IV - Management

  1. The management of the Section shall be conducted by the Section Executive Committee which shall consist of the Section Officers, Past Section Chair, Chairs of the Standing Committees, such other members appointed by the Section Executive Committee, and such other members appointed by the Section Chair, however, the number of the Section Executive Committee members shall not exceed nineteen (19).
  2. A majority of the Section Executive Committee shall constitute a quorum.
  3. A majority of the Section Executive Committee present shall be necessary in the conduct of Section business.
  4. Meetings of the Section Executive Committe will be held at least twice a year, and will be called by the Chair or by a request of any three (3) members of the Section Executive Committee.
  5. The fiscal year for the Section shall be the calendar year.

Article V - Nomination and Election of Officers and Auditors

  1. The Nominating Committee consisting of three (3) or more members, not then Section Officers, shall be appointed by the Section Chair with the approval of the Section Executive Committee.
  2. The nominations of the Nominating Committee will be announced to the Section membership and, following this, a minimum of twenty-eight (28) days allowed for the additional nominations by petition. To be valid, the petition must be signed by two percent (2%) or more voting membership.
  3. If only one nomination is made for each office, the election will be made at the Annual Meeting. If additional nominations are made, election will be by ballot mailed to the membership. The votes will be counted by a Tellers Committee appointed by the Section Chair.
  4. The timetable for this procedure is as follows:
    Announce nominations by August 31
    Close nominations by petition by September 30
    Mail a ballot, if requiredby October 31
    Hold elections by November 30
  5. A plurality of the votes cast shall be necessary for election.

Article VI - Business Meeting

  1. In order to transact business at a Section meeting, at least three (3) Section Executive Committee members must be present to constitute a quorum.

Article VII - Finances

  1. All expenditures of Section funds must be approved by the Section Executive Committee.
  2. Without prior authorization of the IEEE Executive Committee, Section funds can only be used for normal operations of the Section.
  3. The Treasurer shall be authorized to draw funds as approved by the Section Executive Committe.
  4. An assessment can be charged to members of the Sapporo Section in accordance with the IEEE Bylaws.

Article VIII - Amendments

  1. Proposals for amendments to these Bylaws may originate in the Section Executive Committee or by a petition signed by twnty percent (20%) or more voting members.
  2. Amendments to or revocation of these Bylaws shall require a two thirds (⅔) majority vote of the Section Execuive Committee.
  3. In the event of a conflict between these Bylaws and IEEE Bylaws, the IEEE Bylaws will prevail.