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In all instances, the Institute of Electrical and Electronics Engineers(IEEE) Bylaws, Constitution, Policy and Procedures manual, and the Regional Activities Board(RAB) Bylaws and Operations Manual will prevail when then there is a conflict between these documents and Section Bylaws.
ARTICLE I - Name and Territory
Section 1
This organization shall be known as the Fukuoka Section of the IEEE.
Section 2
The territory of the Fukuoka Section, as approved by RAB, includes the following 8 prefectures of Japan: Fukuoka, Kagoshima, Kumamoto, Miyazaki, Nagasaki, Oita, Okinawa, and Saga.
ARTICLE II - Officers
Section 1
The elected officers of the Fukuoka Section shall be a Chair, a Vice Chair, a Secretary and a Treasurer, hereinafter called the Section Officers. The offices of the Secretary and Treasurer may be combined.
Section 2
The terms of office of the elected officers shall be for 2 years.
Section 3
Terms of office will begin on 1 January but, in any case, the outgoing officers will continue until their successors are duly elected and take office. The consecutive period of service shall not exceed 2 years execpt when the extension and written reasons therefore have been approved by the Regional Direcor and the Regional Activities Board.
Section 4
Any vacancy occurring during the year shall be filled by a majority vote of the Section Executive Committee.
Section 5
The duties of the Section Officers shall be as described in the IEEE Bylaws, the IEEE Section Operations Guide, Regional Activities Department (RAD) in ROOT, and the RAB Operations Manual.
ARTICLE III - Standing Committees
Section 1
The Standing Committees of the Section will be as follows: Chapter Operations Committee Fellow Nominating Committee Membership Development Committee Nominating Committee Technical Program Committee Student Activities Committee
Section 2
The Chair of the Standing Committees will be appointed by the Section Chair with the approval of the Section Executive Committee, and their terms will expire on December 31.
Section 3
Each Standing Committee Chair will appoint his/her Committee members, with the approval of the Section Executive Committee, and their terms will expire on December 31.
Section 4
Duties of the Standing Committees will be as generally described in the IEEE Section Operations Guide, RAD in ROOT, the RAB Operations Manual, and IEEE Bylaws.
ARTICLE IV - Management
Section 1
The management of the Section shall be by the Section Executive Committee which shall consist of the elected officers, the Past Section Chair and the following: Chairs of the Standing Committees, Representatives from the Fukuoka Chapters of the IEEE Societies, such other members appointed by the Section Executive Committee, and such other members appointed by the Section Chairman, however, the number of the Section Executive Committee members shall not exceed 12.
The number of voting members elected must be at least one greater than those appointed.
Section 2
A majority of the Section Executive Committee shall constitute a quorum, provided that delegates elected by the Section membership are at least one greater in number than delegates appointed to the Committee.
Section 3
A majority of the Section Executive Committee present shall be necessary in the conduct of its business.
Section 4
Meeting of the Section Executive Committee ordinarily will be held three times a year and will be called by the Section Chair or by a request of any 3 members of the Section Executive Committee.
Section 5
The fiscal year of the Section shall be the calender year.
ARTICLE V - Nomination and Election of Officers
Section 1
A Nominating Committee consisting of 3 members, not then officers of the Section, shall be appointed by the Section Chair with the approval of the Section Executive Committee.
Section 2
The nominations of the Nominating Committee will be announced to the Section membership and, following this, a minimum of 28 days allowed for additional nominations by petition. To be valid, the petition must be signed by 10 or more voting members or 2% of the Section membership, whichever is fewer.
Section 3
If only one nomination is made for each office, the election will be made at the Annual Meeting. If additional nominations are made, election will be by ballot, mailed to the membership with the vote counted by a Tellers Committee appointed by the Section Chair.
Section 4
The timetable for this procedure is as follows: Appointment of Nominating Committee : by 30 April Announcement of Nominations : by 31 August Close nominations by petition : by 30 September Hold election : by 30 November If required, a ballot shall be mailed prior to 31 October
Section 5
A plurality of the votes cast shall be necessary for election.
ARTICLE VI - Business Meeting
Section 1
In order to transact business at a Section meeting, at least 3 members must be present to constitute a quorum.
ARTICLE VII - Finances
Section 1
All expenditures of Section funds must be approved by the Section Executive Committee.
Section 2
Without prior authorization of the IEEE Executive Committee, Section funds can be used only for normal operations of the Section.
Section 3
The Treasurer shall be authorized to draw funds as approved by the Section Executive Committee.
Section 4 It is the policy of IEEE that all IEEE entities provide for the signatures of at least one volunteer and one additional volunteer signature as an alternative. In addition, the signature of the IEEE Staff Director financial Services, or his/her designee, shall be designated as an alternative. This will provide assurance to the IEEE entity and to IEEE of the availability of one additional alternative signature. IEEE entities include Regions, Sections, Chapters, Council, Branches, Conferences and Societies.
Section 5 Other details of the financial procedures is described in RAB Operations Manual.
ARTICLE VIII - Amendments
Section 1
Proposals for amendments to these Bylaws may originate in the Section Executive Committee or by a petition signed by 20% or more voting members.
Section 2 Amendments to or revocation of these Bylaws shall be in accordance with the IEEE Bylaws, RAB Bylaws and RAB Operations Manual.
Section Executive Committee Approval Signatures
Kazuo Ushijima Interim Chair IEEE FUKUOKA SECTION
Date:
Region 10 Director's Signature
